Policies are statements of principles adopted by the Board of School Trustees. Procedures are rules formulated by the administration to implement the Board's policies. The following policies and procedures are provided for informational purposes only. Because they are periodically reviewed and subject to change, the material posted here is not the official record of policies and procedures.
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Section A: Foundations & Basic Commitments
Section B: Board Governance & Operations
Section C: General School Administration
Section D: Fiscal Management
Section E: Support Services
Section F: Facilities Development
Section G: Personnel
Section H: Negotiations
Section I: Curriculum
Section J: Students
Section K: School-Community Relations
Section L: Education Agency Relations
Section A: Foundations & Basic Commitments
Section A contains policies, regulations, and exhibits on the
district's legal role in providing public education and
the basic principles underlying school board governance.
These policies provide a setting for all of the school
board's policies and regulations. ( back to Policy Manual
Index )
View
Policy Manual Section A (PDF - 60 KB)
A1 Legal Status
A2 Nondiscrimination Equal Opportunity revised
A3 Mission Statement
A4 Accountability
A5 Tobacco-Free Schools
Section B: Board Governance & Operations
Section B contains policies, regulations, and exhibits on the school board - how it is appointed or elected; how it is organized; how it conducts meetings, and how the board operates. This section includes bylaws and policies establishing the board's internal operating procedures. ( back to Policy Manual Index )
View
Policy Manual Section B (PDF - 419 KB)
B1 School Board Legal Status
B2 Board Powers and Responsibilities
B2.1 Board Member Authority
B2.2 Board Signing Authority
B2.3 Board Member Qualifications
B2.4 Board Candidates
B2.5 Orientation of New Board Members
B2.6 Board Member Oath of Office
B2.7 School Board Member Ethics
B2.8 Board Members Conflict of Interest
B2.9 Board Member Change of Residency
B2.10 Unexpired Term Fulfillment Vacancies
B3 School Board Goals
B4 Organization of the School Board
B4.1 Board Officers
B4.2 Board-Superintendent Relationship
B4.3 Board Committees
B4.4 School Attorney
B5 Board Meetings
B5.1 Board Action-Quorum-Majority Vote
B5.2 Voting Method at Board Meetings
B5.3 Agenda
B5.4 Rules of Order
B5.5 Minutes of Board Meetings
B5.6 Public Notice of Meetings
B5.7 Public Participation at Board Meetings
B5.7.1 Procedure to Address the Board of School Trustees
B5.7.1.1 Registration Sheet to Address the Board of School Trustees
B5.8 Executive Sessions
B5.9 Board Members
B6 Board of School Trustees Consideration of Expulsion Appeals
B7 Board Policies
B7.1 Board Policy Revision/Review
B7.2 Suspension-Reinstatement Policy
B8 Board Member Compensations and Expenses
B9 School Board Legislative Program
B10 / G2.18 Board Member/Employee Indemnification
Section C: General School Administration
Section C contains policies, regulations, and exhibits on school management, administrative organization, and school building and department administration - including the administrative aspect of special programs and system-wide reforms such as school- or sit-based management. It also houses personnel policies on the superintendent, senior administrators (management team), and school principals. All phases of policy implementation are located in this section. ( back to Policy Manual Index )
View
Policy Manual Section C (PDF - 316 KB)
C1 Administration Goals - Priority Objectives
C2 Qualifications of Superintendent
C2.1 Superintendent Responsibilities
C2.2 Superintendent's Contract
C2.3 Superintendent's Conduct
C2.4 Evaluation of Superintendent
C2.4.1 Superintendent's Evaluation Procedure revised
C2.4.1.1 Annual Review of Superintendent's Performance Form revised
C2.5 Retirement-Resignation of Superintendent
C2.6 Superintendent's Consulting Activities
C3 Handbooks
C3.1 Administration in the Absence of Policy
C4 Temporary Administrative Assignments
C5 Administrative Consultants
C5.1 Assignment and Transfer of Building Administrators
C6 Administrative Procedures
C7 School Corporation Annual Performance Report
Section D: Fiscal Management
Section D contains policies, regulations, and exhibits on school
finances and the management of funds. Policies on the financing
of school construction and renovation, however, are filed in Section F, Facilities
Development.
( back
to Policy Manual Index )
View
Policy Manual Section D (PDF - 566 KB)
D1 Fiscal Management Goals - Priority Objectives
D2 Annual Budget
D2.1 Fiscal Year
D2.2 Budget Hearings and Reviews
D2.3 Board of Finance
D2.4 Board Implementation
D2.4.1 Budget Implementation Procedure
D2.5 Budget Transfers
D3 Taxing and Borrowing
D4 Funding Proposals, Grants and Special Projects
D5 Revenues From Tax Sources
D6 Revenues from Investments
D6.1 Extra-Curricular Account Funds
D6.2 Revenues From School-Owned Real Estate
D6.3 Rental and Service Charges revised
D6.3.1 Rental and Service Charge Procedures revised
D6.3.1.1 Facilities Rental Form revised
D6.3.1.2 Tutoring Information Form revised
D6.4 Free Admissions
D6.5 Royalties
D7 Banking Services
D7.1 Authorized Signatures
D7.2 Credit Cards
D7.3 Personal Debts of Employees
D8 Bonded Employees and Officers
D8.1 Signing Authority
D9 Fiscal Accounting and Reporting
D9.1 Financial Reports and Statements
D9.2 Notice of Procurement of Professional Services
D9.3 Inventories
D10 Purchasing
D10.0.1 Bidding Procedure
D10.1 Petty Cash
D10.2 Cooperative Purchasing
D10.2 Local-Competitive Purchasing
D10.4 Sales Calls and Demonstrations
D11 Payment Procedures
D11.1 Salary Deductions
D11.2 Expense Authorization - Reimbursement & Mileage Chart
D11.2.1 Expense Authorization/Reimbursement Procedure
D11.3 Student Fees and Lunch Program
D11.4 Copying or Facsimile Transmitted Documents
D11.5 Returned Checks
D11.6 Collection of Rental and Consumable Fees
D11.6.1 Collection of Rental and Consumable Fees Procedure
D12 Employee Benefit
D13 Money Collected in School Buildings
D14 Surplus School Property Disposal
Section E: Support Services
Section E contains policies, regulations, and exhibits on non-instructional services and programs, particularly those on business management such as safety, building and grounds management, office services, transportation, and food services. ( back to Policy Manual Index )
View
Policy Manual Section E (PDF - 1,021 KB)
E1 Support Services Objectives
E2 Environmental and Safety Program
E2.1 Building and Grounds Safety
E2.2 Accident Reports
E2.2.1 Reporting Accidents Procedure
E2.2.1.1 Accident Report Form
E2.2.1.2 Indiana Worker's Compensation First Report Employee Injury Form
E2.3 Emergency Management (also K3.2)
E2.3.1 Weather-Related Emergencies Procedure
E2.4 Hazardous Materials
E2.4.1 Hazardous Materials Procedure
E3 Buildings/Grounds/Property Management
E3.1 Conservation
E3.2 Pest Control
E3.2.1 Pest Control Procedure
E4 Transportation Services
E4.1 Student Transportation
E4.1.1 Bus Safety Program Procedure
E4.2 Use of Private Vehicles on School Business
E5 Food Services Management
E5.1 Food Service Procedure
E6 Office Services
E6.1 Copyright Compliance (also I4.10)
E6.2 Mail and Delivery Services
E6.3 Electronic Mail
E6.3.1 Electronic Mail Procedure (currently being revised)
E6.4 Video Surveillance revised
E6.5 Corporation Web Page
E6.5.1 Web Page Creation Procedure
E6.5.1.1 Staff Approval for HSE Web Page Creation
E6.5.1.1.1 Student or Parent Approval for HSE Web Page Creation Form
E7 Data Management
E7.1 Data/Records Retention
Section F: Facilities Development
Section F contains policies, regulations, and exhibits on facility planning, financing, construction, and renovation. It also includes the topics of temporary facilities. ( back to Policy Manual Index )
View
Policy Manual Section F (PDF - 119 KB)
F1 Facilities Development Goals - Priority Objectives
F2 Facilities Planning
F2.1 Enrollment Projections
F3 Temporary School Facilities
F4 Facilities Funding
F5 Construction Professionals
F5.1 Construction Plans and Specifications
F5.2 Construction Contracts Bidding and Awards
F5.2.1 Contractor's Fair Employment Clause - Common Wage
F5.2.2 Contractor's Bonds and Retainage
F5.3 Supervision of Construction
F5.4 Construction Records and Reports
F6 Naming Facilities
F6.1 Names on Plaques
F7 Board Inspection and Acceptance of New or Renovated Facilities
F8 Public Dedication of New or Renovated Facilities
Section G: Personnel
Section G contains policies, procedures, forms, regulations, and exhibits on all school employees, except for the superintendent (policies on the superintendent are located in Section C, General Administration). The category is divided into three main divisions: G2 has policies applying to all school employees or to general personnel matters; G3 refers to certified staff; and G4 refers to support staff. ( back to Policy Manual Index )
View
Policy Manual Section G (PDF - 346 KB)
G1 Personnel Goals
G2 Authority to Employ
G2.1 Nondiscrimination Equal Opportunity (also A2)
G2.2 Sexual Harassment
G2.2.1 Sexual Harassment Procedure
G2.2.1.1 Sexual Harassment Report Form (also J8.11.1.1)
G2.2.1.2 Investigative Report of Alleged Sexual Harassment Form (also J8.11.1.2)
G2.3 Communication with Staff
G2.3.1 Dispute Resolution
G2.3.1.1 Dispute Resolution Procedure
G2.4 Staff Ethics
G2.5 Conflict of Interest
G2.6 Staff Conduct
G2.7 Drug Free Workplace (also A4.2)
G2.7.1 Drug-Free Workplace Procedure
G2.7.2 Alcohol & Controlled Substance Testing Procedure for Commercial Drivers
License and Transportation Employees
G2.8 Tobacco-Free Schools
G2.9 Staff Welfare Protection
G2.10 Staff Health
G2.10.1 Procedure for Infection Control
G2.11 Family Medical Leave Act 1993
G2.12 Staff Personal Security and Safety
G2.13 Staff Participation in Political Activities
G2.14 Personnel Records and Files
G2.15 Background Criminal History Information (also K10)
G2.15.1 Background Criminal History Procedures
G2.16 Automated External Defibrillators
G2.17 First Aid Training for Coaches
G2.17.1 First Aid Training for Coaches Procedure
G2.18 Staff Technology Usage
G3 Certified Staff
G3.1 Certified Staff Contracts
G3.2 Certified Staff Fringe Benefits
G3.3 Certified Staff Professional Development
G3.4 Certified Staff Vacation and Holidays
G3.5 Qualifications of Substitute Staff
G3.6 Job Sharing in Certified Staff Positions
G3.7 Discipline, Suspension and Dismissal of Certified Staff
G3.8 Compensated Remedial Tutoring
G4 Support Staff
G4.1 At Will Employment
G4.2 Support Staff Hiring
G4.3 Support Staff Benefits
G4.4 Support Staff Assignments, Transfers and Promotions
G4.5 Support Staff Development
G4.6 Evaluation of Support Staff
G4.7 Retirement of Support Staff
Section H: Negotiations
Section H contains policies, regulations and exhibits on the process of negotiating with bargaining units recognized by the school board and authorized under state law. ( back to Policy Manual Index )
View
Policy Manual Section H (PDF - 22 KB)
H1 Negotiations Goals Priority Objectives
Section I: Curriculum
Section I contains policies, regulations and exhibits on the instructional program: basic curricular subjects; special programs, instructional resources, and academic achievement. ( back to Policy Manual Index )
View
Policy Manual Section I (PDF - 641 KB)
I1 Curriculum
I2 Curriculum Goal
I2.1 Curriculum Development
I2.2 Accountability for School Performance & Improvement
I3 Implementation of Curriculum
I3.1 Adoption of Textbooks
I3.2 Selection of Instructional Materials and Equipment
I3.2.1 Selection of Instructional Materials and Equipment Procedure
I3.2.1.1 Parent Notification Form
I3.2.1.2 Request for Review of Instructional Materials Form
I3.3 Acceleration / Promotion / Retention
I3.3.1 Acceleration / Promotion / Retention Procedure
I3.4 Homebound Instruction
I3.5 Least Restrictive Environment
I3.6 Enhancing Educational Opportunities
I3.6.1 Gifted and Talented Education
I3.6.2 Summer School
I3.6.3 Trips Organized by Employees
I3.6.3.1 School-Sponsored Trip Procedure
I3.6.3.1.1 Request Approval for a School Sponsored Trip Form
I3.6.3.1.2 HSE Parental Permission for Student Field Trip Form
I3.6.3.1.3 Staff Sponsored Trip Permission to Solicit Form
I3.7 Limited English Proficient
I3.8 Distance Learning
I3.9 Community Assistance in the Instructional Process
I3.10 Copyright Compliance (also E7.1)
I3.11 Homework
I3.11.1 Homework Procedures
I4 Assessment of Curriculum
I5 Special Items
I5.1 Teaching About Religion
I5.2 Access to Materials Relating to Personal Analysis, Evaluation, or Survey of Students;
Consent for Participation
I5.2.1 Parental Consent Form
I5.3 Technology Usage Policy
I5.3.1 Technology Usage Guidelines
I5.3.1.1 Student Computing Resources and Internet Access Consent Form
I5.4 Substance Abuse Education
I5.5 Parent Involvement - Title I
I6 Charter Schools
Section J: Students
Section J contains policies, regulations and exhibits on the instructional program: basic subjects; special programs, instructional resources, and academic achievement. ( back to Policy Manual Index )
View
Policy Manual Section J (PDF - 1,333 KB)
J1 Equal Educational Opportunity
J2 Legal Remedies
J3 Student Attendance
J3.01 Student Attendance Procedures
J3.02 Custodial Statement and Agreement Form
J3.03 Custodial Statement and Agreement Third Party Custody Form
J3.04 Student Affidavit in Support of a Claim of Amancipation for School
Purposes
J3.1 Entrance Age Requirements
J3.1.1 Appeal Procedure for Early Kindergarten
J3.1.1.1 Application for Early Kindergarten Entrance Form
J3.1.1.2 Application for Early First Grade Entrance Form
J3.2 Residency Requirements
J3.2.1.1 Agreement Concerning Enrollment of Non-Resident Student and
Payment of Transfer Tuition Form
J3.2 Residency Requirements
J3.2.1.1 Agreement Concerning Enrollment of Non-Resident Student and
Payment of Transfer Tuition Form
J3.3 Academic Placement of Transfer Students
J3.3.1 Academic Placement of Transfer Students Procedure
J3.4 Non-Resident Tuition Charges
J3.5 Admission of Foreign Exchange Students
J3.6 Assignment of Students to Schools
J3.7 Participation of Non-Public and Home-School Students in the Public
Schools
J3.8 Student Withdrawal from School Dropouts
J3.8.0.1 Written Consent for Student Withdrawal
J4 Student Attendance
J4.0.1 Elementary Intermediate Pre-Arranged Absence Form
J4.0.2 Junior High School Pre-Arranged Absence Form
J4.0.3 High School Pre-Arranged Absence Form
J4.0.4 Permission for Pre-Arranged College Visits Form
J4.0.5 Invalidation or Prohibition of Permit Form
J4.0.6 Re-validation Form
J4.1 Certificate of Incapacity Procedure
J4.1.1 Certificate of Incapacity Form
J4.1.2 Parent to Produce Certificate of Child's Incapacity
J5 Student Behavior
J5.0.1 School Bus Discipline Procedure
J5.0.1.1 Bus Rules Violation Warning Notice Form
J5.0.1.2 Waiver of Due Process Rights Probationary Continued Education
Agreement Form
J5.1 Student Dress and Grooming
J5.2 Student Government
J5.3 Student Publications
J5.4 Student Lockers
J5.5 Interrogations and Arrests of Students
J5.6 Drug Prevention
J5.7 Student Athlete and Student Driver Drug and Alcohol Random Testing
Policy
J5.7.1 Student Athlete and Student Driver Drug and Alcohol Random Testing
Procedure
J5.7.2 IMR Collection Procedure
J5.7.2.1 Athletic Driving Random Drug Testing Policy Consent Form
J5.8 Recordings of Student Conferences
J5.9 Student Concerns and Complaints
J5.9.1 Student Concerns and Complaints Procedures
J5.9.2 Title IX Grievance Form
J5.9.3 Section 504 Referral Form
J6 Student Groups
J6.1 Student Activities Fees
J6.2 Fundraising and Solicitation
J6.3 Contests for Students
J6.4 Student Travel
J6.4.1 Student Travel Procedure
J6.5 Interscholastic Athletics
J6.5.1.1 Parental Emergency Information for Student Participation in
Athletic Sports Form
J6.6 Intramural Sports
J6.7 Retention and Red Shirting
J6.8 Extracurricular Academic Standards
J6.8.1 Extracurricular Academics Standards Procedure
J7 Student Health
J7.1 Immunization of Students
J7.2 Administration of Student Medication at School
J7.3 Student Accidents
J7.3.1 Reporting Accident Procedure
J7.4 Pregnant Students
J7.4.1 Pregnant Students Procedure
J7.5 Do Not Resuscitate
J7.6 Wellness Policy
J7.7 Cofidentiality of Student Communications
J7.8 Reporting Child Abuse and Neglect
J7.8.1 Child Abuse and Neglect Procedures
J7.8.1.1 Preliminary Report of Alleged Child Abuse or Negelect Form
J7.9 and G2.1.1 Sexual Harasment Policy
J7.9.1 Sexual Harasment Procedure
J7.9.1.1 Sexual Harassment Report Form
J7.9.1.2 Investigate Report of Alleged Sexual Harassment Form
J7.10 Homeless Children
J8 Education Records
J8.1 Disclosure of Student Lists
J8.1.1.1 Refusal of Consent for Use of Student Information
J8.1.1.2 Denial of Permission to Release Student Directory Information to Recruiting Representatives of the Military Services and Military Academics
J9 School Age Child Care Program - Reasonable Care Standards
J9.1 Regulations for School Age Child Care Program
Section K: School-Community Relations
Section K contains policies, regulations and exhibits on parent and community involvement in schools. Except for policies concerning education agencies, statements on public sector relations with the school district are located in this section, too. ( back to Policy Manual Index )
View
Policy Manual Section K (PDF - 271 KB)
K1 School Community Home Relations Goals Priority Objectives
K1.1 Communications with Parents
K1.2 Relations with Parent Organizations
K2 Gifts / Donations to Schools
K3 Public Information and Communications
K3.1 Public Releases, Conferences, and Interviews
K3.2 Emergency Management/Communications
K4 Public Concerns and Complaints
K4.1 Public Concerns and Complaints Procedure
K4.2 Public Concerns - Complaints about Instructional Resources
K5 Public Use of School Facilities
K6 Release of Promotional Information in Schools
K6.1 Political Campaign Materials
K7 Visitors to School
K8 Hamilton SoutheasternS chools Foundation
K10 & G2.15 Background Criminal History Information
K11 Commercial and Corporate Sponsorships, Partnerships, and Advertisements
K11.1 Commercial and Corporate Sponsorships, Partnerships, and Advertisements
K11.1.2 Sponsorship Agreement Form
K12 Naming of Grounds and Facilities Through Gifts and Sponsorships
K12.1 Naming of Grounds and Facilities Through Gifts and Sponsorships
K13 Exclusion of Convicted Sex Offenders from School Property
Section L: Education Agency Relations
Section L contains policies, regulations and exhibits on the school corporation's leadership with other education agencies - including other school systems, regional or service districts, private schools, and education research organizations. ( back to Policy Manual Index )
View
Policy Manual Section L (PDF - 43 KB)
L1 Education Agency Relations Goals - Priority Objectives
L2 Relations with Nonpublic Schools
L3 Relations with Education Accreditation Agencies
