Parent Volunteering

Hamilton Southeastern Schools is committed to the wellbeing and safety of all of our students and campuses during the school day and extracurricular events. As part of our school safety plans, we require that all parent volunteers and visitors, who will interact with students, have a criminal history check and complete an anti-bullying webinar every three years.

In planning for the 2016-2017 school year, we have upgraded our criminal-history-check process to be more efficient and enhance safety procedures at the building level.

Features of our new process for first-time or renewing applicants will include:

  • An online application. Cost is $13 and payment made electronically using a credit card at the time of application.

  • An anti-bullying training webinar. Electronic acknowledgement is required after viewing in order to proceed with the criminal history application. Click here to view the presentation in PDF format in Spanish...

  • E-mail notification when clearance is received. Most background checks will be processed in approximately three to five business days. Please plan accordingly. No criminal history checks can be processed at the building level or on the day of visit.

  • A Safe Visitor I.D. card. Along with e-mail notification, each approved applicant will receive an I.D. card with a special bar code that can be printed or scanned into your SMART device for easier access when visiting our campus.

  • A photo badge issued at each visit. Upon presentation of your Safe Visitor I.D. card or valid driver’s license, office staff will assist you with taking your photo and issue a visitor’s badge if one is not already on file. The photo will be saved in our district-wide system to be used at each visit, regardless of campus.

  • Please click the following link to begin the application process now:

    https://secure.safevisitorsolutions.com/Safe/Volunteer/SV3109V

    If your background check and anti-bullying training are still current (within the last three years), you will receive the following:

    • A Safe Visitor I.D. card. Along with e-mail notification, each approved applicant will receive an I.D. card with a special bar code that can be printed or scanned into your SMART device for easier access when visiting our campus.

    • A photo badge issued at each visit. Upon presentation of your Safe Visitor I.D. card or valid driver’s license, office staff will assist you with taking your photo and issue a visitor’s badge if one is not already on file. The photo will be saved in our district-wide system to be used at each visit, regardless of campus.

    If you are unsure of your status, please feel free to contact HSE Schools Receptionist Vicki Foutty by e-mail at vfoutty@hse.k12.in.us . Again, thank you for doing your part to make our schools and events safe places for students to learn and grow.